GDS Leave Application Form PDF Download
Every Gramin Dak Sevak (GDS) working under India Post is entitled to leave as per the Department of Posts Gramin Dak Sevaks (Conduct & Engagement) Rules. But when it comes to actually applying, many GDS staff members face confusion over which form to use, how to propose a substitute, and what details must be filled.
In this article, you’ll get the official GDS Leave Application PDF Form, step-by-step instructions to fill it correctly, and the latest rules under the GDS Leave Policy 2025 — so you can apply without rejection or delay.
What Is the GDS Leave Application Form?
The GDS Leave Application Form is an official document used by Gramin Dak Sevaks (BPM, ABPM, or Dak Sevak) to apply for any type of leave — Paid Leave (PL), Leave Without Allowance (LWA), or Maternity/Paternity Leave.
It includes:
- Applicant’s name & designation
- Period and reason for leave
- Substitute details
- Declaration & charge report clause
- Approval section for the sanctioning authority
Once filled, the form is submitted to the Branch Postmaster / Sub Post Office / Divisional Office for approval.
Also Check : Formal Letter Format for Leave Application for School – Writing Guide & Samples
GDS Leave Application Form (Required Details)
- Applicant Name
- Mobile
- Post Held
- Department, Office, and Section
- Nature and period of leave applied for and
- date from which required Ground on which leave is applied
- And any other Details
If the applicant is drawing any compensatory allowance, the sanctions authority should state whether, on the expiry of leave, he is likely to return to the same post or to another post carrying a similar allowance.
Download the GDS Leave Application Form PDF
You can download the GDS Leave Application Form PDF using the link given below.
GDS Leave Rules 2025 (Latest Updates)
According to the GDS Conduct & Engagement Rules, 2020 (as amended 2025):
- Paid Leave (PL):
- 20 days per year (credited quarterly).
- Can be accumulated up to 180 days.
- Leave Without Allowance (LWA):
- Can be granted up to 90 days at a time.
- No pay or allowance is given during this period.
- Maternity Leave:
- Female GDSs are eligible for 180 days of maternity leave.
- Male GDSs can claim paternity leave as per departmental rules.
- Substitute Rule:
- A substitute must be proposed to perform your duties during leave.
- Approval from the competent authority is mandatory.
- Authority for Sanction:
- Branch Postmaster or Sub-Divisional Head, depending on designation.
📘 Reference: GDS Conduct & Engagement Rules, 2020 PDF
How to Submit GDS Leave Form Offline or Online
Offline Process (Traditional Method)
- Download or collect the GDS Leave Application PDF Form.
- Fill all fields neatly and attach documents.
- Propose and get your substitute’s signature.
- Submit to your Postmaster or Divisional Office.
- Await sanction orders (usually within a few working days).
Online (Digital Submission)
Some postal divisions now allow digital submission through internal e-GDS portals or HRMS systems. Check with your head office for digital workflow options.
Processing Time & Leave Sanction
| Type of Leave | Approx. Processing Time | Authority |
|---|---|---|
| Paid Leave (PL) | 1–3 working days | Sub-Divisional Office |
| Leave Without Allowance | 3–5 working days | Divisional Office |
| Maternity / Paternity Leave | 5–10 working days | Head of Division |
Tip: Always submit the form at least 5 days before the leave start date for smooth approval.
The GDS Leave Application PDF Form is a mandatory and official document for every Gramin Dak Sevak when applying for any kind of leave — paid, unpaid, or maternity. By following the correct 2025 GDS leave rules, filling in the form accurately, and proposing a verified substitute, your leave will be processed without delay.
✅ Action Step:
👉 Download GDS Leave Application Form PDF
👉 Fill it as per this guide and submit it to your Postmaster today!
